How to organize public event in Philippines
April 14, 2011
getting started
You are at work and taking part in the mid-week staff meeting when the boss brings up the topic of this yearβs Christmas party. Your mind has already begun to drift towards your mid-morning break when you hear your name and it suddenly dawns on you that this year it is your turn to organize the event.
No need to panic, even if you never organized so much as a small potluck dinner, there are a few simple steps you can take that will help ensure the event is a success.
The ability to organize special event can place you in good standing, not only at work but in other aspects of yoru life. In fact, if you are good at event planning you will soon need to employ that all important word, No, as you turn down requests.
The first step is to have the answers to the following:
1. What, what are you organizing; know exactly what the event is.
2. Why, why are you doing this event, fundraising, workshop, guest lecturer, celebration, why?
3. Who do you want to attend?
4. Where will the event be held?
5. When will it be held? Be sure to include time.
6. How will you let people know the event is taking place?
Now that you have a clear and complete understanding of the who, what, when, where, why and how of the event you are ready to begin, well almost.
A few tips:
Be sure to allow sufficient lead time: email allows us to share information fast but just because you can spread the word quickly does not mean you can make a real world event happen that fast.
If you want a few people to get together for a beer at yoru favourite pub, a text message can get the job, but if you want 100 people to show up at a local community centre for a film and discussion night with an out of town speaker, you may want a somewhat longer lead time.
One reason is you need to book space and it is always possible that the night you really really want is taken so you may need to find an alternative venue. Get this sorted out first.
Book the room as soon as you have answered the six questions and make it for at least eight weeks from that date. This gives you time to get the word out. Now the bigger and more important the event is the longer lead time you will need.
A potluck with friends can be set up within a week or two, a community meeting about starting a community garden, six weeks minimum, a 100 dollar a plate dinner four months is cutting it close.
Okay now you are ready to rock; you know what you are doing and so on so what resources do you need to make it happen?
1. Do you need to book a room?
2. Are you serving food?
3. Are you serving alcohol?
4. Will there be live music?
5. Do you need an master of ceremonies?
6. How will waste be handled?
7. What will you do with food that is not eaten?
8. How are you planning to promote the event?
9. Are you selling tickets or is admission free?
10. Child care is that a concern?
11. What if it rains and the event is outdoors?
The office Christmas party will need little promotion outside the company, your potluck with a few friend no problem but the guest speaker and video night demands more.
If you are planning a major social event, you most likely have a budget and a committee to help the event unfold but if you are doing this voluntarily for your local horticultural society the budget may be thin.
So how do you run an effective promotional campaign on a very tiny budget? This brings us back to lead time; a long lead time allows that wonderful free advertising technique to work, word of mouth: people telling other people about the event.
Email can be a big help and if you have an email list put it to work.
Source: http://hubpages.com/hub/How-To-Organize-a-Public-Event
Small and medium businesses in Clark Philippines have a lot of interesting and unique products and services to offer but very few outside of Clark Freeport including potential customers in nearby Angeles City, Subic, San Fernando and Manila ever hear about them. Market obscurity has led to slow growth in businesses inside Clark Freeport Zone and this is not being rectified as a new public service web site has been created to allow Clark locators to promote their services and products without any charge.
The ClarkPhilippines.com web site is a community service web site dedicated to helping small businesses operating in Clark Freeport, Angeles City and vicinities like Subic and other cities in Pampanga or Tarlac even, to promote their products and services through internet visibility. There is no charge to these services.
Aside from products and services, news releases and product announcements can also be posted free of charge on ClarkPhilippines.com web site.
This web site contains articles and information that will be helpful to visitors, residents and tourists traveling out of town from Manila on a short getaway to Subic, Angeles City, Pampanga and Clark Philippines. There are several web sites that contain information that might also be pertinent to what is happening in North Luzon.
For assistance with organizing and planning weddings and garden receptions, log on to http://www.PhilippinesWeddingVenue.com
For assistance with lodgings, accommodations, hotels and resorts near Manila in Subic, Pampanga, Angels City and Clark Philippines log on to http://www.HotelClarkPhilippines.com
If this article about Clark is useful to you, please click here to contact us to tell us what more you wish to know about this article or Clark Philippines, which can be something about Clark investment, about Clark resorts, about Clark Swimming and Leisure or simply general news about Clark.
Please send questions to Editor@ClarkPhilippines.com. Leave your name, email address, contact numbers and we will get back to you as soon as possible. Information received will not be disclosed.
Random
Search
Contact Clark Philippines
Delectable Executive Meals
Philippine Peso Exchange Rate