January 14, 2011

Planning Special Events: Blueprint For Success
by Debora Meskauskas

A special event is a one-time event focused on a specific purpose such as a groundbreaking, grand opening or other significant occasion in the life of a library. Special events may also be created for other targeted purposes such as a jobs fair; awards banquet or logo contest.

These one time special events are different from “programs” offered on a continuing basis such as a lecture series, summer reading club or story hour. The following steps are offered to help guide your event planning:

1. Develop strategies for success
   • Make sure the purpose for the special event is important enough to merit the time and expense needed to properly stage, publicize and evaluate the event.
   • Carefully match the type of event that is selected to the purpose that it serves. Do you want to reach out to new users or thank your supporters?
   • Ensure that the library staff fully supports the special event. Select a working committee with broad representation.
   • Target groups that have a special stake in the event such as library users, funders, politicians. business leaders, senior citizens or parents.
   • Start planning at least three months, and in many cases, a year ahead of time.
   • Develop ways to evaluate the event’s success. Measurable event objectives may include attendance, the amount of money raised, the number of library cards issued or increases in circulation.
   • Talk to other librarians who have successfully staged similar events.
2. Make a checklist

A checklist provides a step-by-step guide to organizing and executing a special event. See sample checklist on next page.

1. Create a budget

The objective is to provide event planners with a financial blueprint. The budget should be specific, and include revenue opportunities (sponsorship, ticket sales, donations. concession sales) as well as expenses printing, permits, insurance, speakers, food. supplies, security).

1. Consider logistics

With many activities going on simultaneously, there are many details to be checked. Major areas to consider and plan for include: size of space or building used, utility support needed, setup (tables and chairs. tents, portable toilets, parking, signage) coordination, cleanup, emergency plans. transportation, and public services such as police and fire departments.

1. Plan publicity

Promoting a special event takes creative thinking balanced with practicality. The primary objective is to publicize the event, but secondary objectives should be considered.

1. • Are you trying to inform, educate or entertain?
   • Increase awareness or attendance of the event?
   • Build a base support from a specific audience?
   • Facilitate good community relations?

Brainstorm all the available media in including marquees, school newsletters, church announcements, and cable and commercial stations. Make a detailed list with names of whom to contact and when.

1. Evaluate the event

Take time to evaluate right after the event while the details are fresh. You may want to consider having a questionnaire for participants to fill out. Some general evaluative criteria include:

1. • Did the event fulfill its goals and objectives? Why or why not?
   • Identify what worked and what needs fine-tuning. Which vendors should be used again?
   • What items were missing on the checklist?
   • Was the event well attended?
   • Was informal and formal feedback about the event positive?
   • Given all that went into staging, was it worth doing?

Source: http://www.librarysupport.net/librarylovers/eventips.html

Organizing events in Philippines is a lot of work and a good event venue can really help. Also if it is planned properly and a safe and clean event venue in Philippines is found, things can be a lot more enjoyable. Angeles City Clark Philippines has the best safety record with respect to low crime rates and also a good pollution profile of clean air, low traffic movements, peace and quiet. Clearwater Resort Hotel offers even venues that are clean and safe. These Angeles City Clark Philippines event venues are part of a larger country park, 13 hectares of space with a lake, beach and picnic grounds also.

Are these articles useful for enhancing your travel, leisure and vacation plans in Philippines? Yats Leisure hopes to provide you with ample information so you can plan your trips to Pampanga Angeles City Clark Freeport Zone whether you are travelling from Manila or other Asian countries such as Hong Kong, Shanghai, Singapore, Malaysia or Korea. The concierge of this resort hotel in Clark would be happy to assist you if you require more information on things to do with travel, leisure, accommodation, wine and dine, nightlife, event venues, team building, picnics, camping, family retreats, celebrations etc. to do with Philippines Angeles City, Clark Freeport Zone.

Popular Resort Hotel in Pampanga Angeles City Clark Philippines is a semi-private establishment located in the central business district near shopping, business, entertainment, airport and other conveniences of Philippines Clark Freeport Zone.

http://www.ClearwaterPhilippines.com

Concierge@ClearwaterPhilippines.com

As Manila becomes more congested and pollution becomes frustratingly intolerable, many families opt to spend a few quality nights and relax in this hotel in Angeles City Clark Pampanga. It is fair to say that YATS Clearwater Resort and Country Club is known for its faithful rendition of the American suburban lifestyle, all there for the enjoyment of all ages and all members of the family.

This resort hotel is different from other hotels in Clark Philippines or hotel in Angeles City. This Clark Freeport Hotel has large space for children to play and adults to enjoy some peace and quiet in the picnic grounds near the lake. Clark Philippines is lucky to have such a hotel. Travel agencies think it is also a nice event venue for company outings, wedding, team building and planning session in the Philippines. They don’t think Angeles City, Manila or Subic has event venues like those in this beach resort in Pampanga.

New camping sites and picnic grounds in Philippines are now available for family outings in Philippines at Yats Clearwater Resort & Country Club in Pampanga Angeles City near Manila Philippines. Just bring camping equipment and enjoy the fun and ambience of outdoor living camping in Angeles City Philippines under safe, secured and clean conditions.

This breakfast garden café is absolutely the most idyllic restaurant in Angeles City Clark Philippines. You named it right – Clearwater Breakfast Garden and Café. This is exactly what Clark Freeport needs, a nice simple bistro café where one can get good quality breakfast and enjoy the food in peace at leisure pace. This is the best hotel restaurant in Angeles City Clark Philippines and the eggs Benedict as well as American Breakfast and the pancakes are really world-class.

Traffic along the North Expressway NLEX from Manila to Clark is always light and the new Subic Tarlac Clark Expressway ScTex takes visitors straight into Clark Freeport without going through any towns and cities along the way.

For inquires and reservations, contact us here

Hotel Clark Philippines
Creekside Road corner of Centennial Road,
Central Business District, Clark Freeport Zone,
Pampanga, Philippines 2023

Tel: (045)599-5949 0917-520-4403 0922-870-5177

Manila Sales Office
3003C East Tower, Phil Stock Exchange Center,
Exchange Rd Ortigas Metro Manila, Philippines 1605
(632) 637-5019 0917-520-4393 Rea or Chay

http://www.HotelClarkPhilippines.com

Email: Info@HotelClarkPhilippines.com

Getting to this hotel in Clark Philippines
After entering Clark Freeport from Subic, Manila, Dau and Angeles City, proceed straight along Clark’s main highway MA Roxas, passing Clark’s largest wine shop called Clark Wine Center on your right, continue to bear right making no turns at all, go past Mimosa Leisure Estate on the opposite side of the road, you will hit a major intersection. Go straight and the road becomes Creekside Road. YATS Clearwater Resort and Country Club is on your right just 200m down. Traffic in Clark Philippines is light so it should be quite easy for get to this hotel in Clark Philippines.

YATS Leisure Philippines is a HK-based developer and operator of clubs, resorts and high-class restaurants and wine outlets http://www.YatsLeisure.com

To inquire with the beach resort hotel in Clark Pampanga visit http://www.ClearwaterPhililippines.com